Background

Malta International Contemporary Art Space (MICAS) is intended to strengthen Malta’s cultural infrastructure by providing a platform for contemporary art and internationalisation. With its launch, Malta is about to take a great step forward and become a proactive player in the contemporary art world.

Scheduled to open in Autumn 2024, MICAS will not only become a showcase for local contemporary artists but will also engage with international institutions to present ground-breaking works by acclaimed artists from all over the world.

MICAS aims to positively energise Malta’s cultural ecology and impact that of the Euro-Mediterranean region it inhabits. The MICAS mission is to be an advocate of contemporary art by raising public awareness to the significance of the visual arts in contemporary life, and by bringing to the forefront the way art and artists help mediate and interpret the world we live in.

MICAS is a Government of Malta infrastructural legacy project for the Culture and the Arts sector.

Services Needed

The selected applicant will report to the Financial Controller and Chairperson.

Main Responsibilities

• Oversees the building and grounds’ maintenance.
• Operates and maintains security functions.
• Inspects buildings’ structures to determine the need for repairs or renovations.
• Acts as a key holder for the building and ensures that an out of hours emergency call out service is delivered as required, once the galleries are finished.
• Manages the upkeep of equipment and supplies to meet health and safety standards.
• Review utilities’ consumption and strives to minimise costs.
• Ensures that the facility is clean and maintained according to MICAS’ policy and procedures.
• Controls activities like parking space allocation, waste disposal, building security, etc.
• Oversees and supervises the quality of work of other employees under their remit to ensure that all tasks are performed correctly, efficiently, and effectively.
• Supervises all facilities for staff (custodians, technicians, groundskeepers, etc.) and for the external contractors.
• Ensures service contracts are executed effectively and renewed on time.
• Conducts and documents regularly facilities’ inspections.
• Checks completed work by contractors.
• Recommends maintenance, if and when needed.
• Forecasts, allocates, and supervises the physical resources of the facility management.

Exhibitions related

• Plans and coordinates all installations together with the Manager of Exhibitions and the experts.
• Coordinates and applies for the necessary permits needed when carrying out installations, together with the Manager of Exhibitions.
• Assists the Director of Operations in issuing tenders for the relevant installations, if and when needed.
• Issues quotes for services and works as needed.
• Plans and coordinates installation of security systems in relation to the artworks that may be installed both on and off the MICAS’ premises.

Health & Safety

• Ensures that all health & safety policies, plans, procedures, rules and regulations are adhered to and are regularly reviewed, updated, and communicated to ensure a safe and healthy working environment.
• Ensures that MICAS meets its statutory obligations in all areas pertaining to health, safety, and welfare at work.
• Ensures that any accidents are documented, investigated, and recommended improvements are implemented.
• Establishes and maintains a programme of documented health & safety inspections, audits and checks providing statutory and information reports as required.
• Ensures regular emergency equipment checks are conducted including fire and intruder alarms, emergency lighting, and fire extinguishers.
• Plans, carries out and reviews emergency evacuations procedures in conjunction with the Director of Operations and the Manager of Exhibitions.
• Ensures full and accurate health and safety and training records are maintained in conjunction with the Manager for Human Resources & Administration.
• Keeps up to date with all aspects of relevant health, safety and welfare at work legislation and ensures MICAS’ compliance.

Security

• Ensures the implementation of effective facility and security management procedures across the premises.
• Implements and maintains effective facility, security and resilience management procedures across the premises.
• Leads in raising employees’ awareness and compliance with MICAS’ Health & Safety, Environment, and Security policies.
• Prepares CCTV data for permanent and compliant storage.
• Maintains inventory and asset registers.

Working Hours 

The successful candidate is expected to work forty (40) hours a week throughout the duration of this contract.

Qualifications and Experience Required

By the closing time and date of this EOI, applicants must be in possession of:

• BA in Management recognised at the MQF Level 6 or similar;
• 2 years’ work experience in a similar role;
• A valid and clean driver’s Licence B.

AND

• A polite and professional disposition;
• A smart appearance and be reliable;
• Computer literacy skills;
• Leadership skills;
• Ability to work independently or as member of a team on assigned duties with minimum supervision;
• A well-developed interpersonal, organisational, presentation and communication skills (written  and oral in Maltese and English);
• Experience in Public Procurement would be considered as an asset.

Contract for Service Terms

Payment: Hourly fee of €30.00 excluding VAT.

Contract: This is a two (2) year ‘Contract for Service’ that has the possibility of being renewed for another year.

Working Hours: The work schedule is on full-time basis to replace the current Manager of Precincts & Security.

Eligible applicants will be requested to attend for an interview to assess their suitability for these duties.

Any qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which should be attached to the application. Original certificates and/or testimonials are to be invariably produced for verification at the interview.

The result of the selection process will be published and exhibited on the MICAS noticeboard.

Interested applicants are to submit an email with a current Curriculum Vitae, copies of certificates, portfolio and covering letter outlining how their skills and experience match the person specification to people.micas@micas.art.

Closing date for applications: Friday, 11 October 2024.

Applications received after the closing date and time (i.e., late applicants) will not be considered.

Applicants are granted up to two (2) working days after closing date or up to two (2) working days from date of notification, whichever is the latest, to submit any incorrect or incomplete or missing documents.